Participating as a Food Vendor

Food Vendors must have a valid food license (Eigyo Kyokasho - Roten or Idōhanbai) issued by a Hokenjo (health department) before you apply.

Sales Channel Options

Your business has 2 options for participation as a food vendor:

"tent food vendor (roten)" or
"truck food vendor (idō hanbai)".

The following participation plans are tailored for food vendors.
If you are not selling food, please apply as a Marche Vendor.

Please note that:

In addition to participation fees, vendors are required to donate 20% of all sales to the Walkathon Charity Fund.
Food vendors must adhere to certain health and safety standards included in the "Rules & Guidelines for Food Vendors," detailed below.

Selling Baked Goods at the Chubu Walkathon

Tent Food Vendor Fees (Roten)

Approved tent vendors will be granted the ability to sell food and drinks listed on the vendor's approved application form between 10:00-15:30 in the vendor's designated space at the site.

Tent Vendors participation fees:

NIS or ACCJ member fee: ￥30,000

Non-member fee: ￥35,000

Tent Vendors will be provided with the following items at each booth as a part of their participation fee. (These are rental items. Please DO NOT take them home.):

A water tank and a bucket
Tent (L3.6m x W2.7m x H2m)
2 tables (180cm x 90cm)*
Power supply with 2 outlets (max. 1,500w)*

*Additional equipment must be ordered in advance:

tables ￥1,650 each.
outlets ￥16,500 each.

Truck Food Vendor Fees (Idōhanbai)

Truck Vendors or " idōhanbai " will be supplied with a space within the food vendor area of the Walkathon to park their trucks. Please note that truck vendors selling food are required to have an area in their truck for cleaning and hand washing. You are also expected to equip your truck with a fire extinguisher for professional use.

Truck Vendors participation fees:

NIS or ACCJ member fee: ￥15,000

Non-member fee: ￥20,000

IMPORTANT!!

Rules & Guidelines for Food Vendors

1) The Food Ticket system

NO CASH SALES ALLOWED!!

Sales are to be conducted using "Food Tickets" only. Sales by cash, credit card, bar-code, gift cards, etc. is prohibited.

Food Tickets are sold per strip of 10 tickets at ￥1,000 (@100x10)
Food tickets are in ¥100 units.
Prices of items to be sold should also be set in ¥100 units.

2) Redeeming Food Tickets

Food Tickets collected by vendors must be counted and returned to the Walkathon Administrators by Friday, May 24, 2024.

The Walkathon Administrator will then remit the balance, by bank transfer, within 7 days of receiving the tickets.
To guarantee delivery of funds within 7 days, vendors are asked to glue the tickets to a sheet of A4 paper, 100 to a sheet arranged in 10 lines of 10 tickets *Include the total number of tickets
Please send to the address below:

ACCJ Chubu

13F Sakae Gas Building

3-15-33 Sakae, Naka-ku,

Nagoya 〒460-0008

3) Mandatory Donation

20% of sales is a mandatory donation to the Walkathon Charity Fund.

4) Serving Beverages

Beverages must be served in cups (paper or plastic), or cans. Bottles are NOT allowed.

5) Service Start

Vendors must be ready to conduct sales immediately after the start of the Walkathon at 10:00 am.

6) Clean Up and Trash Disposal

Vendors are responsible for their own trash and cleaning their area after the event.

7) Vehicles and Parking

If requested, pre-registered vehicles will receive a "car entry permission" document on the day of the event.

One vehicle is allowed per vendor.
Car entry permission document must be placed on the dashboard at all times in the park.
No parking is provided.

8) Vendor Locations at Walkathon Site

Vendor space and positioning within the "Vendor Area" will be designated by Walkathon administrators.

9) Health and Safety Information

Vendor food and drink sales are governed by the Food Sanitation Law. Vendors are expected to meet all the Health Department standards. Walkathon administrators are indemnified from any damages or costs resulting from Health department directives, inspections or any other health rules or regulations.

10) Cancellation Policy

No Refunds

No refunds will be made in the case that the event cannot be held due to force majeure, such as natural disasters, weather conditions, traffic conditions, social conditions, etc., or if the vendor cancels their participation for their own reasons.
If any changes occur to the event, we will contact you at the e-mail address (or phone number in case of emergency) you have registered.

Application Process

The following process must be completed by Friday, March 29th, 2024

Fill out and return this online application form
Submit a copy of your "Food license" and the menu applied to the Hokenjo (health department) to chubu@accj.or.jp
*Applications received without a Food License will not be accepted .
Please download the "Food Handling Check Form" (Shokuhinn Toriatsukai Kankei Shisetu Chousa-hyo / 食品取扱関係施設調査票) and submit with a copy of your Food License